How to Leverage AI to Improve Productivity

The hustle culture, an abundance of different apps that may distract us, and the daily tasks that we need to complete are taking a toll on our productivity. With more and more things available to distract us, it is becoming more challenging to focus on things that are more important.

The good thing is that there are currently a large selection of productivity tools available online, each competing on which one is more intuitive and offers cutting-edge features and integration. But with so many options available, it has become incredibly hard to pick a productivity tool for your team or business, because not every app is suitable for everyone. And while so many people struggle to stay focused and get things done, one technology may offer the comfort and help that many business owners seek — artificial intelligence.

It’s no secret that many tech experts believe that 2023 is the year of rapid AI development, and AI boom, so to say. According to Gartner’s report from 2019, the use of AI grew by 270% in past four years. That number is likely even higher now. According to the same report, 37% of organizations started using AI in some form in their work.

There are many ways to use AI to increase productivity in your workplace, team, or your overall business, and in this article, we’ll talk about how to leverage AI to improve productivity. Continue reading to learn more about some effective ways you can use AI for productivity.

7 Ways to Leverage AI to Improve Productivity

We compiled 7 great ways to use AI to increase the productivity of your organization or team. You can always get creative and explore more ways that will allow you to do more in less time.

Automate Manual Processes

Are you tired of going through the same repetitive manual tasks and processes? Redundant processes are something that many businesses faced before AI became a mainstream tool for the majority of businesses.

Some of the most boring processes to possibly work on is data entry, which is present in pretty much every business. Many AI tools allow you to automate traditional office tasks. Some of the features they offer include data capture, document indexing, optical character recognition, and much more. There are also tools to help you manage shift swaps with ease and increase employees’ productivity.

The automated processes are effective at taking care of bundled manual work, and by creating templates, you can speed up even the most demanding daily and weekly tasks. Automating processes can free up time for your employees and yourself and allow you to focus on more important strategic tasks.

Speed Up the Hiring Process

If you’re in charge of HR management and struggle with processing hundreds of different job applications, AI can help you streamline the hiring process and filter out the candidates which don’t meet the requirements set in the job ad.

One way you can take advantage of AI in recruitment is by creating an automated system which HR managers and other workers in your company can use to check on candidates before proceeding with the interview process. That way, you can select only candidates that have a certain level of education, know the technologies necessary for the role and have exactly the level of experience you’re looking for.

Another way you can leverage AI for recruitment is by leveraging it to improve your hiring process. You can collect feedback from your job candidates with the help of an AI form generator to understand how the whole recruitment experience went for them. From here, you can use the data you gathered to make changes to your process and improve the way you hire.

Generative Text Creation

It’s no secret that owning a blog is still one of the best ways to market your business, regardless of whether you’re selling a product or offering a service. It helps educate readers about your products and learn about all their features and benefits.

Generative AI tools such as Chat GPT and Jasper AI allowed people to craft high-quality authentic posts in seconds to minutes, and while there is still a lot of work before AI can completely replace writers, these tools can help you write articles, blogs, service offers, social media posts and much more.

If you’re not sure whether it’s safe to write a post using AI that will still look authentic and organic, they can still help generate a text outline or format that you can use to shorten the time of writing articles.

Apart from writing content, AI finds its use in videos as well. If you need a powerful yet easy tool to transcribe your videos in minutes and save valuable time, this automatic transcription software, including a YouTube to text converter, is lightning fast.

Predictive Analysis

The predictive analysis consists of many building blocks and has many purposes that you need to identify for your business. However, some of the things it can do include:

• Predicting future demand
• Recognizing behavioral patterns in customer behavior
• Forecasting sales

Being able to recognize how customers will behave at certain times of the year and other parameters will allow you to plan new products, and sales, plan inventory management, and resource allocation as well as recognize when the right time is to hire new employees that will help you run your business.

It’s no secret that having an accurate demand forecast is of key importance for every business’s growth. Cutting-edge AI systems powered by machine learning can allow you to test different outcomes for the data you generated throughout the past few years. It can also allow you to plan your marketing strategy which will boost your product’s visibility and demand.

When planning for a new project, AI will not only improve its productivity of it but also help you generate an analysis that will help you develop it more precisely for your clients. Finally, given that the analysis will be conducted purely on your customer data, AI will help you increase productivity by focusing on strategies that will resonate with your audience.

For example, with AI content analysis tools, you can extract key takeaways from your customers’ behavior using support tickets, surveys, customer feedback, and many other data sources. This way, you won’t only enhance the productivity of your business using AI but also use AI for efficiency.

Improved Customer Service

AI and machine learning can also help ensure customer satisfaction by increasing the productivity of customer support. That way, your business will be more focused on serving more customers and providing the adequate service they’re paying for. It’s worth noting that AI’s impact extends beyond just individual businesses; forecasts suggest that AI will contribute significantly to the global economy, with projections indicating a staggering $15 trillion by 2030.

There are a few ways to achieve this. One of the ways is to direct the customer’s calls toward the department that can properly serve them and help them solve their problems. These AI systems are called forward-facing systems and they share a lot of similarities with traditional AI chatbots, which were one of the first additions to business growth through AI.

These AI systems can collect the basic information your customer will provide and analyze the problem to find the keywords that some of your customer support departments can solve. Once the problem nature has been recognized, they will forward the customers to the right person.

Detect Anomalies

Running a business is so rewarding and comes with various exciting challenges. However, some challenges are not as exciting because they often represent some issues that arise when you’re too busy to notice them. Unfortunately, some issues your business may run into concern your security, privacy, customer satisfaction, or even some legal situations.

Aside from that, you can work with a machine learning agency or use some out-of-the-box solutions to incorporate anomaly detection. It allows you to detect inefficiencies in customer behavior, as well as why some of the products your business offers perform worse compared to other products.

Being able to detect anomalies using AI also means you can leverage AI to improve the productivity of your business and increase its performance.

Its ability to anticipate failure and detect potentially fatal errors for your business is exactly what can tell you what you’re doing wrong, avoid burnout and feeling overwhelmed, and solve recurring problems in your business – all while enhancing business productivity.

Personalized Recommendations

AI will not only leverage your productivity but also leverage business growth by suggesting products and services to your customers that they want to buy. Normally, the process of communication with your customers can be long and full of weighing different decisions.

Recommendation systems are AI algorithms that can help your customers choose the right product for themselves by checking which options fit them the best. Based on the minimal input and information provided by the customers, recommendation systems can suggest the most suitable products.

Recommendation systems work exactly like that of Netflix, which will suggest to you shows similar to what you already watched. Returning customers will also get suggestions based on their previous purchases.

AI is the Future of Businesses

There are many ways to implement different AI systems to help your employees and yourself improve productivity. If you combine different AI productivity tools with our productivity and collaboration tool Kanban Zone, you can leverage AI to improve productivity in combination with the amazing task delegation via Kanban boards and collaboration features that we offer.

Our goal is to provide businesses and individuals with a toolkit that will allow them to do more in less time while taking their performance to the next level. Learn how Kanban Zone can help you achieve your business goals.