Knowledge Base

How to use Kanban Zone

In this article

Once you’re logged in to Kanban Zone, you’ll see your first board.

get started v6

Let’s see how you can navigate around Kanban Zone. In less than five minutes, you’ll be ready to visualize your work!

Kanban Board

We’ll start with the most important area on the screen. Right below the toolbars, you’ll see the Kanban board area. This is where you’ll work, mostly.

kanban board v6

Every board will include an Archive column on the right. All the other columns can be customized by the Administrator (read more about user roles and access levels and how to edit your board). When you’re doing your work, you will move the cards from one column to the next, until you reach the Done column.


Boards are composed of columns to hold the cards. At the top/left of each column is an option to collapse or expand the number of cards in the column. The picture above has four columns: Backlog, To Do, In Progress, and Done.

If you’re the administrator of your board, you can customize the columns on your board.


Every card you see on the board can be opened to edit the card by clicking on the card. Cards are displayed on the board using color labels set by an Administrator.


You can create tasks under a card to provide explicit instructions to complete the card. If a task is on a card, a progress bar will appear on the card when viewing the board.


Next, access everything you need in Kanban Zone by using the top and the left navigation.

Top Navigation

top navigation v6

The top navigation is specific to the zone you select. We will describe here the elements of the Kanban zone, but you can browse the other zones that we list below to see how their top navigation differs.

1. Zones – You can switch from one view (we call them zone) to the other using this menu. To see what each zone looks like, click on the links below.

  • Kanban – View a single board using the Kanban method. Learn more about the Kanban zone.
  • List – View a single board in a List and perform bulk actions. Learn more about the List zone.
  • Summary – View multiple boards in a Summary view that shows only the column states. Learn more about the Summary zone.
  • Table – View multiple boards in a Table that offers all the functions of a spreadsheet so you can analyze your data. Learn more about the Table zone.
  • Calendar – View multiple boards in a Calendar for cards and tasks with due dates. Learn more about the  Calendar zone.

2. Boards – Use this to switch between boards.

  • For single-board zones like Kanban and List, you can only select a single board.
  • For multiple board zones like Summary, Table, and Calendar, you will see check boxes next to each board to select one or more boards.

3. Zoom – Click to change the appearance of the cards.

  • 1x – only shows the color of the label.
  • 2x – only shows the label’s color and the card’s title.
  • 4x – shows the color of the label, the title, and additional visible fields.

4. Settings – Click to access all the settings related to the current board and the Board Designer to edit the board.

5. Options – Manage all the visual options of the board. These settings will only affect how you view the board, not the content of the board. All the zones have this option menu to let you customize each zone how you like it.

6. Metrics – Access your metrics to measure your performance and responsiveness and find ways to improve the way you work.

Left Navigation

left navigation v6

Access global functions, get help, contact us, manage your account, and manage your organization.

1. Kanban Zone logo. Click to show/hide the left navigation.

2. Search Search for card on the current or all boards.

3. FilterFilter the cards for the current zone.

4. Alerts – This is where you’ll find your notifications and reminders.

5. Add Card – Click to add a new card to the board.

6. Add Board – Click to add a new board to your organization.

7. Add Members – Click to add new members to specific boards.

8. Help – Access the knowledge base to read articles like this one, or contact the Kanban Zone team.

9. Account – You can access your personal settings, update your avatar, and also log out from your account

10. Organization Selector – Use this to switch between organizations and access your organization settings

Now that you know how to navigate, read more about users and access levels.

Use the Tutorial template to experience in-app tutorial.

Was this article helpful?
How can we improve this article?
Please submit the reason for your vote so that we can improve the article.