Teams today face many challenges related to task management. Sometimes it’s difficult to understand the project’s current state, determine who is responsible for each task, and assess the speed of progress. Well-defined responsibilities, openness to advancement, and efficient communication are essential for successful project execution. This is where modern workflow tools come in handy.
One such tool is a visual management software to support task visualization. It’s no secret that humans naturally perceive information better in a visual form. From simple notes to complex graphs – visual components can greatly enhance team understanding/engagement.
For example, a Kanban board with individual cards displaying specific tasks can bring an element of play to a routine process. The use of Kanban and visual storytelling makes task management much more exciting and less monotonous.
In addition, visual aids help eliminate misunderstandings. When each team member sees the overall progress and knows what their colleagues focus on, it promotes more harmonious interaction. Team members become more responsible and motivated because they see how their part of the work affects the overall result.
The next step is to implement effective task management techniques. There are actually many approaches that can be adapted to the needs of a particular team. But choosing a tool is just a starting point. It is much more important to use it correctly. This way, team members can work more productively, achieve their goals, and develop skills.
What is Kanban and How Does It Help in Task Management?
Kanban is a management methodology for visualizing work processes and improving team collaboration. Kanban’s roots can be traced back to Japan at Toyota plants in the 1950s. At the beginning of the 21st century, Kanban was defined as a management method and became popular in project management around the world. The main idea is to visualize all stages of a workflow, which helps teams better understand the overall process.
The Kanban method is based on several key principles. First, it focuses on task visualization. This is achieved using boards that represent different stages of the workflow: from idea to completion. Each task is represented by a separate card, and this card moves around the board depending on the stage. So, the team always knows the scope of work and the current state of each task.
About the Author: Dimitri Ponomareff
