Archiving and Unarchiving a Card

Knowledge Base

Archiving and Unarchiving a Card

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Cards in Kanban Zone can be archived or unarchived. An archived card will be removed from the board, but can still be opened and recovered. There are 3 ways to archive a card.

Archiving a Card

If you’re finished with a card or if you don’t need it anymore (but you still want a record of it), you can archive it.

Option 1:

  1. Open the card by clicking on it.
  2. Click the Archive button (from the Card Actions toolbar).
    screenshot of the archive button
  1. It will ask for your confirmation. Click ‘Archive’ to continue archiving it, or ‘Cancel’.
KB - Cards - Archiving and Unarchiving a Card - Archive

Option 2:

  1. Click and hold the card.
  2. Drag and drop the card in the ‘Archive’ column at the end of the board.

Option 3:

  1. Click the ellipsis on the top right of the card.
  2. Click ‘Archive’.

screenshot of the third way to archive a card

Viewing Archived Cards

All of the archived cards can be found in the ‘Archived’ column at the end of the board.

KB - Cards - Archiving and Unarchiving a Card - Archive Column

Grouping Data by Week and Month

You can group the archive data by week and by month of their finished date.

  1. Click the ‘Archive’ column.
    KB - Cards - Archiving and Unarchiving a Card - Archive Column
  2. Add the ‘Done Week/Year’ or ‘Done Month/Year’ by clicking on ‘Columns’ on the right side of the screen, then select the column.
    screenshot of adding columns to the table
  3. Once the column(s) are added, drag the column to the top of the table (that says ‘Drag here to set row groups’). Now you can see that the data are grouped by week/month of their finished dates.grouping data in archive by week

Unarchiving a Card

If you click the ‘Archive’ column, a window will open, listing all the archived cards and the information related to the cards. You can still edit the card in the list by clicking the ‘Edit’ button on the left side of the row.

  1. Click the ‘Archive’ column.
  2. Click the ‘Edit‘ icon in the card row.
    screenshot of the edit button in the archived card rows
  3. To move the card back to the board (unarchive it), click ‘Move’. Then, choose the column that you want to move the card to, and click the button ‘Move’. The card will now return to the board.
    screenshot of unarchiving a card

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